- Call number corrections (22 July 2004)
- Catalogue Division requests for reclassification (22 July 2004)
- On-the-fly items (22 July 2004)
- Searching call numbers (22 July 2004)
- Transfers and slides (22 July 2004)
- Withdrawals (22 July 2004)
Policies
Basic Cataloguing Policy
- Levels of Cataloguing Report (16 September 1996)
Basic Cataloguing Manuals
The UBC Library Cataloguing and Metadata Unit uses as its core manuals the following:
- For all materials
- Anglo-American Cataloguing Rules, 2nd edition, revised (print, transitioning during 2012 and 2013 to Resource Description and Access, an online tool)
- MARC 21 Format for Bibliographic Data and its complementary works for authority and holdings data
- MARC Code Lists especially those for languages, countries and geographic areas
- NISO Z39.71 Holdings Statements for Bibliographic Items
- For serials specifically
- CONSER Cataloging Manual (print)
- CONSER Editing Guide (print)
Additional Policy Documents
- Inclusion of URLs in the catalogue (30 May 2006)
Procedures
Voyager Basics Procedures
Branch Procedures
Central Cataloguing Procedures
Better World Books
Configuring Z39.50
Voyager Basics Procedures
- MARC 21: a quick summary (24 March 2004)
- Relationships among bibliographic records, holding records and item records (24 March 2004)
- How to enter diacritics in the Cataloguing client (8 March 2004)
Branch Procedures
- Basic item maintenance in the Circulation client (27 April 2004)
- Call number corrections (22 July 2004)
- On-the-fly items (22 July 2004)
- Transfers and slides (22 July 2004)
- Withdrawals (22 July 2004)
Central Cataloguing Procedures
Searching for Cataloguing Copy
Holdings
- UBC Library’s application of NISO standards for monograph & serial holdings statements (20 March 2007)
- The “Diversion List”
Cataloguing Services
The department provides a number of library-wide services in the interests of providing and maintaining optimum access to our collections, in the most timely way possible. These services include the following:
- Cataloguing of current receipts
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- Approvals
- Firm Orders
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- Cataloguing of gifts and “take ins”
- Rush cataloguing (upon request of patrons and staff)
- Cataloguing pdfs and other printouts from the Web
- Cataloguing of ebooks: individual and sets
- Catalogue maintenance
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- Branch revision requests
- “Report a problem” follow-up from the OPAC
- URL additions to the catalogue for open access electronic surrogates
- Projects:
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- Inventory cleanup
- Retrospective conversion
- Broken link (url) resolution
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Metadata Services
The department provides a number of metadata services in support of the Library digitial initiatives, and are willing to take on more projects as need arises. These services include the following:
- cIRcle
- Electronic Theses & Dissertations (ongoing)
- Projects
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- Retrospective Theses and Dissertations
- Mine Reclamation symposia papers
- 2011 Tailings and Mine Waste conference papers
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- CONTENTdm
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- Chinese-Canadian Historical Recognition Project
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cIRcle Projects
- ETD work
- Mining
Book Prep
The department also engages in a number of activities to support the identification, housing, circulation, preservation and security of our physical collections. These activities include the following:
- Receiving materials to be catalogued from Library branches
- Barcoding
- Tattletaping
- Top-stamping
- Spine labeling
- Shipping catalogued materials to Library branches
Gifts handling
The department assists selectors in the dispersal of gift materials, both to the cataloguing department for processing for UBC Library branches and to an external organization for distribution to other libraries. To read an overview of the gifts process, please click here.
Better World Books
UBC Point Grey, UBCO, and the UBC Bookstore have developed partnerships with Better World Books, an award winning online bookstore “with a soul” based in Atlanta, GA. This company is considered a trail blazer among newly emerging socially and environmentally responsible businesses that makes every effort to resell materials sent to it from libraries and institutions around the world. To read more about UBC’s involvement with Better World Books, please click here.
Configuring Z39.50
Z39.50 Parameters for VOYAGER
Added volumes
Binding
Check-in
Computer tips
Databases
Discards
Email info
Holdings maintenance
Invoices
Item maintenance
Orders
Added volumes
Binding
- Adding volumes returned from the binder (28 April 2004)
- Binding slip template (20 October 2004)
Check-in
- Check-in date standards (14 October 2004)
- Creating a component and assigning a pub pattern
- How to check-in (13 October 2003)
- UBC-O – Creating a component and assigning a pub pattern
Computer tips
- Enlarge screen (23 August 2004)
- How to use PrintKey (23 August 2004)
- Keyboard shortcuts (2 July 2006)
- Microsoft Word – how to put in a watermark
Databases
- DRA locations mapped to Voyager (12 March 2004)
- Serials overview – DRA to Voyager (15 September 2004)
- DRA check-in frequencies, captions & date codes (April 2001)
- DRA check-in notes field codes (April 2001)
- DRA issues and status codes (April 2001)
Discards
Email info
- Email reply above original message in Mozilla (18 March 2008)
- Create email list via Interchange
- Send an OPAC record via email
Holdings maintenance
- 035 (September 2002)
- Amalgamating serial sliding locations (9 December 2005)
- Editing holdings (28 April 2004)
- Editing serial holdings guidelines
- Holding clean-ups (13 August 2004)
- Holdings 866 867 868
- 866 (September 2002)
- Holdings for mono series and newspaper titles (14 October 2004)
- Locations of UBC-O (26 May 2005)
- Voyager locations (12 March 2004)
Invoices
Item maintenance
Orders
- Combined continuation orders (9 August 2004)
- Guidelines for editing serial order records (3 June 2004)
- How to correct orders that have been “Append/Receive” (4 June 2004)
- Journal voucher processing
- Journal voucher examples (on staff intranet)
- Memberships (12 July 2004)
- Purchase orders – “link to holdings” troubleshooting (15 March 2005)
